Privacy Policy

1. Introduction

ULTRAMEGA A/S ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website ultramega.io and use our services.

The data controller for personal data processed through this website is ULTRAMEGA A/S, Fruenseje 23, 8541 Skødstrup, Denmark (CVR 38950665). For privacy matters, contact hello@ultramega.io.

This policy applies to all users of our website and any services offered through it.

2. Information We Collect

Contact form

When you submit our contact form, we collect the name, email address, company (optional), and message you provide. Your submission is delivered to us by email, and a server-side record of the submission — name, email address, company, IP address, derived country code, browser user-agent, and referring page — is written to our operations log. We keep this record to operate the service and to detect and prevent abuse such as spam and rate-limit evasion. The lawful basis for this logging is our legitimate interest in running and protecting the website (GDPR Art. 6(1)(f)); handling your inquiry itself is based on taking steps at your request prior to entering into a contract (Art. 6(1)(b)).

Download requests

Documentation and software downloads require registration. When you request a download, we collect your name (optional), business email address, and company, and send a time-limited download link to that email address. Download requests and completed downloads are written to a download log together with the requested file name, timestamp, IP address, derived country code, and browser user-agent, and we receive an email notification of each download. We use these records to operate the download service, prevent abuse, and understand product interest. The lawful basis is our legitimate interest (Art. 6(1)(f)).

Information collected automatically

If you accept analytics in our cookie banner, our own first-party analytics records page views on our server. No page analytics are collected before you consent. Each analytics event includes the page address and title, referring page, browser language, timezone, screen and viewport size, a randomly generated visitor and session identifier stored in your browser, IP address, derived country code, and browser user-agent. We do not use any third-party analytics services.

Independently of analytics consent, we keep the operational logs of contact-form submissions and download requests described above.

Where our logs include a country code, it is derived from your IP address on our own server using a locally stored GeoLite2 database. Your IP address is not sent to third parties for geolocation.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide our services: Process your inquiries and deliver industrial automation solutions
• To communicate with you: Respond to your questions and send relevant information
• To improve our website: Analyze usage patterns and enhance user experience
• For marketing purposes: Send you information about our services (with your consent)
• For legal compliance: Meet legal and regulatory requirements
• For security: Protect our website and prevent fraudulent activities

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

• Service providers: Our hosting provider processes data on our behalf as part of operating this website, and email delivery services process the messages we send and receive (contact-form deliveries and download links)
• Legal requirements: We may disclose information if required by law or to protect our rights
• Business transfers: Information may be transferred in connection with a merger, acquisition, or sale of assets
• With your consent: We may share information with your explicit consent

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for data transmission
• Secure servers and hosting infrastructure
• Access controls and authentication systems
• Regular security assessments and updates
• Employee training on data protection

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Cookies and Similar Technologies

We use a small number of first-party cookies and browser-storage entries. No third-party or advertising cookies are used.

• Consent choice: Your cookie-banner decision is stored in your browser so we do not ask again
• Analytics identifiers (only after consent): If you accept analytics, a randomly generated visitor identifier and session identifier are stored in your browser and page views are recorded by our own first-party analytics, as described in Section 2
• Download form convenience: If you request a download, the details you enter may be stored in your browser so the form can be pre-filled next time

You can change your choice at any time by clearing this site's data in your browser, and you can control cookies through your browser settings. Contact-form and download logging described in Section 2 happens server-side and does not depend on cookie consent.

7. Your Rights

Under applicable data protection laws, you have the following rights:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Request transfer of your data to another service
• Objection: Object to processing of your personal information
• Restriction: Request restriction of processing

To exercise these rights, please contact us using the information provided below.

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, including:

• For the duration of our business relationship
• As required by law or regulatory requirements
• As necessary for legitimate business purposes
• Until you request deletion (where applicable)

9. International Data Transfers

Your personal information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers, including:

• Standard contractual clauses
• Adequacy decisions from relevant authorities
• Other legally recognized transfer mechanisms

10. Children's Privacy

Our website and services are not directed at individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new policy on our website
• Sending you an email notification (for significant changes)
• Displaying a prominent notice on our website

Your continued use of our website after any changes constitutes acceptance of the updated policy.

12. Contact Information

If you have any questions about this Privacy Policy or want to exercise your rights, please contact us:

13. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of Denmark. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the Danish courts.